On April 12, 2025, the 13th Central Party Committee issued Resolution 60-NQ/TW, approving the plan for rearranging and merging provincial-level administrative units, eliminating district-level organization, merging commune-level units, and establishing a two-tier local government model. On June 12, the National Assembly officially passed a resolution on the arrangement and merger of provincial-level administrative units in 2025. This change in administrative boundaries entails mandatory legal and administrative procedures for businesses, primarily concerning updates to business registration information, taxes, social insurance, and various other licenses, to ensure legal compliance and smooth operations.
Essential Legal Procedures for Businesses Following Administrative Boundary Adjustments:
- Changing Company Address on Licenses:
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- Enterprise Registration Certificate: Businesses must carry out procedures to change enterprise registration information at the business registration authority. The dossier typically includes a notice of change, a resolution/minutes of the meeting regarding the change, and a copy of the legal documents of the applicant.
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- Investment Registration Certificate (if applicable): Adjust address information on the Investment Registration Certificate at the investment management authority.
- Adjusting Invoice Information: Update the new address on value-added tax invoices. Businesses need to notify the tax authority of this change.
- Updating Company Seal (if applicable): If the company seal contains the old address, businesses must have a new seal engraved and notify the police authority of the new seal specimen.
Other Administrative Procedures:
- Update company signboards, company information on social media platforms, websites, emails, and other communication channels.
- Send notices to partners, customers, banks, and relevant parties regarding the change of address.
Self-reviewing and completing these administrative procedures can be time-consuming, resource-intensive, and carries inherent risks due to oversights. Apolat Legal provides comprehensive support for businesses to efficiently, accurately, and effectively carry out these legal and administrative procedures, especially beneficial for foreign-invested enterprises and companies in key industrial zones.
We support businesses through specific services including:
- Assessing current legal dossiers, identifying necessary procedures and documents for update.
- Advising, drafting, and reviewing dossiers in accordance with legal regulations:
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- Providing legal advice, drafting, and checking dossiers to ensure compliance with legal regulations.
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- Assisting with changing company addresses on Enterprise Registration Certificates and Investment Registration Certificates (if applicable).
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- Advising on and assisting with updating company seals (if applicable).
- Representing businesses to submit dossiers to competent state agencies and monitoring the progress.
- Providing in-depth consultation and support for resolving legal issues that arise.
Although current law does not strictly mandate businesses to update their address on the Enterprise Registration Certificate when administrative boundaries change due to provincial or commune mergers, proactively carrying out this update is still highly essential. This ensures consistency in legal records, avoiding risks such as: discrepancies in invoice and contract information; difficulties in transactions with state agencies; and the risk of administrative penalties for using inaccurate information. Therefore, businesses should proactively update information to ensure smooth business operations and proper legal compliance.
With a team of experienced lawyers and legal professionals, Apolat Legal is committed to providing professional services that help businesses save time and ensure full compliance with legal regulations.
If your business needs assistance with updating information due to administrative boundary changes, please contact us for detailed consultation.
